July 18-21, 2013, Anchorage, AK
The 35th Annual 2013 ACR Summer Conference!
Message from the President
Calling ALL ACR members:
The “Who’s Who” session of the conference is open to all ACR members thanks to John Martinez of New Mexico. There will be no charge for this service.
We are limited to 25 people in the room at a time. We’ll first need a head count as to how many members will be able to participate.
Please take the quick survey ONLY if you plan to attend the Who’s Who, What’s New session
http://www.surveymonkey.com/s/NLPCDGQ
First check the time to see if you are available on Friday July 19
Time in Anchorage, Alaska
http://www.timeanddate.com/worldclock/city.html?n=18
Time Zone Converter
http://www.timezoneconverter.com
| 9:15 am – 10:00 am |
Introductions: Who’s Who and What’s New |
| 10:30 am – 12:15 am |
Who’s Who and What’s New Continued… |
Those who wish to participate, please send me a “What’s New” pdf of a Word or PowerPoint document no later than Tuesday, July 16, 2013, to use during the Webinar and post to the ACR website.
In it, include: Your Name & Photo; State and what’s new
If more than 25 sign up we will use the split session times and tell you when to participate.
John will be letting members know how to access the Webinar next week!
Scott Cancelosi
ACR President
Posted July 12, 2013
ATTENDANCE
WELCOME to ALASKA ACR members
- Deborah Behr, Alaska Department of Law, Chief Assistant Attorney General and Regulations Attorney
- Alberta Bennett, Colorado Department of State
- Scott Cancelosi, Secretary of State Public Services Division
- Jane Chaffin, Virginia Division of Legislative Services
- Chris Coffman, Oklahoma Secretary of State’s Office
- Jeffrey W. Hague, State of Delaware Legislative Council
- Ken Hansen, Utah Division of Administrative Rules
- Brad Hunt, State of Idaho, Office of the Administrative Rules Coordinator
- Maurren Lewis, Colorado Department of State
- Diana Maiolo, Colorado Secretary of State
- John Martinez, State Records Center & Archives State Records Administrator
- Scott Meriwether, Alasksa Administrative Code Coordinator, Alaska Office of the Lieutenant Governor
- Debra Morrell, Administrative Rules of Montana
- Michael Zimmer, Michigan Department of Licensing and Regulatory Affairs (LARA), Chief Deputy Director
- Kerry Radcliff, Statute Law Committee, Code Reviser’s Office
- Yvette Smallwood, State of Delaware Legislative Council, Assistant Registrar of Regulations
- Paula Wilson, Idaho Attorney General’s Office, Paralegal
- Julie Yamaka, Oregon Secretary of State, Archives Division
Vendors
Thank you
Karen Schneider, Bloomberg BNA;
Kathy Hough and Crystal Bryant, of Wolters Kluwer Law & Business; and
Bob Smits, Thomson Reuters.
Thank you Brian Kennedy of LexisNexis for sponsoring our Thursday night dinner
Message from the 2013 Conference Chair
Greetings!
I hope you’re all making plans to attend NASS/ACR 2013 in Anchorage, Alaska in July! All conference events will take place at Anchorage’s Dena’ina Convention Center. ACR’s meetings will be held in Tubughnenq’ 3 which is on the second floor of the convention center. Vendors’ exhibits will be one floor up in the Tikahtnu Foyer. Brad and I have been working to put together an exciting and informational ACR conference agenda which we hope you will enjoy.
We’re looking forward to seeing you all in Anchorage!
– Julie Yamaka (OR) and Brad Hunt (ID)
CONFERENCE REGISTRATION
Registration is open. Click here
Check-in and Registration at Conference
Available here!
ROOM REGISTRATION
Reserve your room now!
Hotel Captain Cook
The Hotel Captain Cook was built in the 1960s shortly after the 1964 earthquake that rocked Anchorage, AK.
To make reservations, call 1-800-843-1950 and use the code “NASS2013”, or click here. You can cancel your reservation at the Hotel Captain Cook up to 24 hours in advance of your arrival, without paying a penalty. The rate at the Captain Cook is $181 per night.
Hilton Anchorage – To make reservations, call 907-272-7411 and use the code “NASS”. You can cancel your reservation at the Hilton up to 48 hours in advance of your arrival, without paying a penalty. The rate at the Hilton Anchorage is $213 per night and that is the per diem rate for 2013. (this information is not yet posted online)
For information visit www.nass.org.
FLIGHT INFORMATION
Virgin America
APRIL 6, 2012, Virgin America announced they’re now offering a sale ($177 to $199 ) on one-way fares for flights between San Francisco and Anchorage for travel between June 6 and September 9 if you book by April 8, 2012.
AGENDA
Thursday, July 18
Travel day
NASS Welcome Reception
6:00 p.m. – 7:30 p.m., Hotel Captain Cook, Quarter Deck
| 7:15pm |
LexisNexis sponsored dinner
Place: Hotel Captain Cook, Club Room II
 After a long day of travel, ACR members enjoy a meal sponsored by LexisNexis. |
Friday, July 19
ACR meetings are in Tubughnenq’ 3 which is on the 2nd floor
| 8:00 am – 9:00 am |
ACR Officers and Regional Representatives Working Breakfast – Tikahtnu A |
| 9:00 am – 9:15 am |
ACR Welcoming Session by Scott Cancelosi, ACR President
Introduction of Officers |
| 9:15 am – 10:00 am |
Introductions: Who’s Who and What’s New
 Brad Hunt shares what’s new in Idaho. Apparently Dennis caught a fish “this big.” See below for list of representatives during this session. |
| 10:00 am – 10:30 am |
Morning Break – Tikahtnu Foyer |
| 10:30 am – 12:15 am |
Who’s Who and What’s New Continued…
See below for list of representatives during this session. |
| 12:15 am – 1:30 pm |
NASS Conference Luncheon – Tikahtnu A (3rd floor) |
| 1:45 pm – 3:00 pm |
Friday, July 19 ~ First Business Meeting – Minutes (to be posted after conference)
First Business Meeting Agenda
ACR First Business Meeting
Anchorage Alaska Friday, July 19, 2013
1:45 pm – 3 p.m.
1. Call to order – ACR President, Scott Cancelosi
2. Welcome and Roll Call – ACR President, Scott Cancelosi
Attendance:
- Jane Chaffin, VA
- Jeff Hague, DE
- Yvette Smallwood, DE
- Kerry Radcliff, WA
- Deb Morrel, MT
- Chris Coffman, OK
- Paula Wilson, ID
- Brad Hunt, ID
- Maurren Lewis, WV
- Kenneth Hansen, UT
- John Hyrum Martinez, NM
- Julie Yamaka, OR
- Deanna Maiolo, CO
- Scott Cancelosi, AZ
- Michael Zimmer, MI (absent)
3. Treasurer’s Report – submitted by Emily Caudill, Secretary/Treasurer; reported by ACR President, Scott Cancelosi
4. Survey Report – ACR Vice President, Kerry S. Radcliff
Sales of State and Federal Survey Grand Total = 41
- November 2012 9
- December 2012 17
- January 2013 4
- February 2013 8
- March 2013 0
- April 2013 1
- May 2013 1
- June 2013 0
- July 2013 1
5. Bylaws Review – ACR President, Scott Cancelosi
6. ACR Website Committee Report – Jeff Hague and Jane Chaffin, Web Committee
7. Announcements and Retirements See also, resolutions and certificates.
8. New Business
9. Adjourn |
| 3:00 pm – 3:15 pm |
Afternoon break – Tikahtnu Foyer |
| 3:15 pm – 5:00 pm |
Website Redesign – Designing with the end-user in mind, Strategies for State Agencies – Suzanne Jorgensen, Oregon NIC
Presentation in pdf
 Suzanne Jorgensen explains the process to Web design as it relates to mobile devices and accesibility. |
| 6:30 pm – 10:00 pm |
Alaska Native Heritage Center Dinner – meet in your hotel lobby (Captain Cook/Hilton Anchorage). Buses depart at 6:30p.m.
 ACR members learned how native Alaskans survive the elements at the Cultural Center. Members were greeted with a native dance. |
Saturday, July 20
ACR meetings are in Tubughnenq’ 3 which is on the 2nd floor
| 9:00 am – 10:00 am |
Archiving Administrative Rules as Public Records – John Martinez, New Mexico State Archivist |
| 10:00 am – 10:30 am |
Morning break – Tikahtnu Foyer |
| 10:45 am – 11:45 am |
Workshop on Cybersecurity – Joint Session with NASS – Tikahtnu C
Notes in pdf |
| 12:00 pm – 1:30 pm |
NASS Conference IDEAS Award Luncheon – Tikahtnu A (3rd floor) |
| 1:45 pm – 3:30 pm |
Alaska Rule Making – Scott Meriwether, Alaska Code and Deborah Behr, Assistant Attorney General and Regulations Attorney |
| 2:45 pm – 3:00 pm |
Afternoon break – Tikahtnu Foyer |
| 3:30 pm – 5:00 pm |
What Mobile Apps Mean for Digital Publishing – Aaron Morse, Catapult Consulting |
| 6:00 pm – 10:00 pm |
Explore Anchorage on your own |
Sunday, July 21
ACR meetings are in Tubughnenq’ 3 which is on the 2nd floor
| 9:00 am – 10:00 am |
ACR Second Business Meeting Minutes (to be posted after conference) Anchorage Alaska Sunday, July 21, 2013 1:45 pm – 3 p.m.1. Call to order – ACR President, Scott Cancelosi 2. Welcome and Roll Call – ACR President, Scott Cancelosi
- Attendance:
- Alberta Bennett, CO
- Scott Cancelosi, AZ
- Jane Chaffin, VA
- Chris Coffman, OK
- Jeffrey Hague, DE
- Ken Hansen, UT
- Brad Hunt, ID
- Maurren Lewis, WV
- Diana Maiolo, CO (absent)
- John Martinez, NM
- Debra Morrell, MT
- Kerry Radcliff, WA
- Yvette Smallwood, DE
- Paula Wilson, ID
- Julie Yamaka, OR
- Michael Zimmer, MI
- Kathy Hough, Wolters Kluwer, non-voting member
2. Awards Committee Report – See also, resolutions and certificates. ACR President, Scott Cancelosi
3. ACR Program Committee Report – Committee Members, Julie Yamaka and Brad Hunt
4. Decision on proposed bylaw changes – ACR President, Scott Cancelosi
5. Winter Meeting 2014
6. Other Business
7. Adjourn |
| 10:00 am – 10:15 am |
Morning break |
| 10:15 am –11:45 am |
Performance Measures Roundtable, “What is it you do again?: How do you Communicate the Value of Your Program” – Moderated by Ken Hansen, UtahThe following are pdfs that were used in part of the discussion.
|
| 12:00 pm – 1:30 pm |
NASS Conference Leadership Luncheon – Tikahtnu A (3rd floor) |
| 1:45 pm – 2:45 pm |
Colborn Award Presentation and Demonstration – Presented by Ken Hansen, Utah |
| 2:45 pm – 3:15 pm |
Closing Comments – Adjourn |
| 3:30 pm – 12:00 am |
Prince William Sound Glacier Cruise and Dinner – Meet in your hotel lobby (Captain Cook/Hilton Anchorage). Buses depart at 3:30p.m. Guests will return to Anchorage at 12:00a.m. Travelers departing Alaska on red eye flights should plan accordingly. |
Who’s Who and What’s New
Alabama
Representative:
Alaska
Representative:
American Samoa
Representative:
Arizona
Representative: Scott Cancelosi
Arkansas
Representative: Virtual Jon Davidson
- Arkansas Register ends printed copy in August
- Agencies must file final rule with Secretary of State Rules effective 30 days after filing
- Web based rule submission portal? Partnership with Legislative Bureau
- Legislative approval of rules on ballot November 2014
California
Representative:
Colorado
Representative: Alberta Bennett
Connecticut
Representative:
Delaware
Representative: Jeff Hague, Yvette Smallwood
District of Columbia
Representative:
Federal Register
Representative:
Florida
Representative:
Georgia
Representative:
Guam
Representative:
Hawaii
Representative:
Idaho
Representative: Brad Hunt, Paula Wilson
Illinois
Representative:
Indiana
Representative:
Iowa
Representative:
Kansas
Representative:
Kentucky
Representative:
Louisiana
Representative:
Maine
Representative:
Maryland
Representative:
Massachusetts
Representative:
Michigan
Representative:
Minnesota
Representative:
Mississippi
Representative:
Missouri
Representative:
Montana
Representative: Debra Morrell
Nebraska
Representative:
Nevada
Representative:
New Hampshire
Representative:
New Jersey
Representative:
New Mexico
Representative: John Martinez
Oklahoma
Representative: Chris Coffman
Oregon
Representative: Julie Yamaka
Pennsylvania
Representative:
Puerto Rico
Representative:
Rhode Island
Representative:
South Carolina
Representative:
South Dakota
Representative:
Tennessee
Representative:
Texas
Representative:
Utah
Representative: Ken Hansen
Vermont
Representative:
Virginia
Representative: Jane Chaffin
Representative: virtual Andrew Kubincanek, Program Coordinator, Administrative Law Advisory Committee
- What’s New?
2013 Virginia General Assembly Session
During the 2013 session, the General Assembly passed two bills related to the Virginia Administrative Process Act (VAPA).
The result of an Administrative Law Advisory Committee (ALAC) study, Senate Bill 1043 extended the initial effective period of emergency regulations from 12 months to 18 months. The bill also added a requirement that the current authority of the Governor to extend the effective period for up to an additional six months must be exercised before the expiration of the initial 18-month period.
Senate Bill 944 provides that when a final decision of an agency is appealed under the Administrative Process Act and the decision on review is to be made based on the agency record established from a formal hearing, the duty of the court with respect to issues of fact is to determine whether there was substantial evidence in the record to support the agency decision. The amendment also allows courts to conduct a de novo review with respect to issues of law.
- 2013 ALAC Work Plan
The Administrative Law Advisory Committee has formed two work groups in 2013.
The first group is considering updates to the Hearing Officer Deskbook at the request of the Supreme Court of Virginia. The book was last updated in October 2009. The work group is currently awaiting input from hearing officers and administrative law judges in the Commonwealth.
The second work group is addressing what constitutes the “adoption” of a regulation for the purposes of appealing a regulation “in the manner provided by the rules of the Supreme Court of Virginia.” (§ 2.2-4026 of the Code of Virginia) Rule 2A:2 of the Rules of the Supreme Court requires the filing of a petition within 30 days after “adoption” of a regulation. In one case, a judge ruled that adoption meant the date upon which an agency takes final action to adopt a regulation. In another case, the same judge stated that adoption could not take place until the regulation had been published in the Register. The current statute also creates another issue wherein an individual may be forced to appeal before the regulation
Washington
Representative: Kerry Radcliff
West Virginia
Representative: Maureen Lewis
Representative: virtual Judy Cooper, West Virginia, Manager Administrative Law Division
Unable to attend virtually but sent update
Cliff Li Architect, eRegulations.us & Cheryl Basso Director, Business Development
What’s new?
- Florida Administrative Register daily publication has been running smoothly since October 1, 2012
https://www.flrules.org/gateway/publicationDates.asp
- DCCode.eLaws.us was just released in July
First case of eRegCloud
DC Council will manage their own DCCode using the Cloud Model
Perform codification tasks, New, Amend, Correct, …
Support Transfer, Repeal, Emergency laws, reusing numbers, …
XML-based, drilling down to subparagraphs
Comprehensive notation management
On demand backup and download, and secured publishing
Speaker Biographies
Speaker Biographies
2013 ACR Committees
2013 ACR Program Committee
Chair: Julie Yamaka, Oregon
Member: Brad Hunt, Idaho
2013 Awards Committee
Chair: Elizabeth Palen, Virginia
Member: Jon Davidson, Arkansas
Member: Scott Cancelosi
2013 Web Committee
Chair: Scott Cancelosi, Arizona
Member: Jeff Hague, Delaware
Member: Jane Chaffin, Virginia
2013 Social Media Committee
Chair: Vacant
Member: Vacant
Member: Vacant
2013 By-Laws Committee
Chair: Deanna Maiolo, Colorado
Member: Amy Bunk, Fed
Member: Emily Caudill, Kentucky
2014 Survey Committee
Chair: Standing Appointment ~ ACR Vice President
Member: Vacant
Member: Vacant
2014 Nominations (Officers) Committee
Chair: Vacant
Member: Vacant
Member: Vacant
