Category: Conferences/Meetings

2012 Summer Conference, San Juan, Puerto Rico
Caribe Hilton Hotel, San Juan, Puerto Rico
July 14-17, 2012

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CONFERENCE REGISTRATION
Check-in open 1 p.m. to 6 p.m. in the San Cristobal Foyer.
NASS office is open Noon to 6 p.m. in Conference #10.

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ROOM REGISTRATION
Caribe Hilton Hotel

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Agenda and Attendance

July 14 Saturday 6 p.m.
Welcome Reception, Gazebo – Caribe Hilton
Evening Activity
ACR LexisNexis Sponsor Dinner – Morton’s The Steakhouse, Caribe Hilton, RSVP to Brian Kennedy Brian.Kennedy@lexisnexis.com

July 15 Sunday 8 a.m. – 9 a.m.

ACR Officers and Regional Representatives Working Breakfast – Las Olas

9 a.m. – 9:15 a.m.

ACR Welcome Session & Introduction of Officers

9:15 a.m. – 10:30 a.m.

Introductions: Who’s Who and What’s New

10:30 a.m. – 10:45 a.m.

Break

10:45 a.m. – 11:45 a.m.

Introductions: Who’s Who and What’s New

Noon – 1:30 p.m.

NASS/ACR Lunch – NASS Ideas Award – Las Olas

1:45 p.m. – 2:45 p.m.

Who’s Who and What’s New

2:45 p.m. – 3 p.m.

Break

3 p.m. – 4 p.m.

Electoral College – Presenter Ms. Amy Bunk, Director of Legal Affairs and Policy for the Office of the Federal Register

7 p.m. – 10 p.m. Evening Activity

Reception and Dinner – La Fortaleza. Buses depart at 6:30 p.m.

July 16 Monday 8 a.m. – 9 a.m.

Breakfast – Las Olas

9:30 a.m. – 10:20 a.m.

Roundtable: What do you mean you want it now? Managing rising customer expectations in the 21st Century – Facilitator Julie Yamaka, Publications Manager, Oregon Secretary of State

10:20 a.m. – 10:30 a.m.

Break

10:30 a.m. – Noon

Plain Language – Presenter Dr. Annetta Cheek, Board Chair for the Center for Plain Language

Plain language book – Writing for Dollars, Writing to Please – The Case for Plain Language in Business, Government and Law, by Joseph Kimble

12:15 – 1:30 p.m.

NASS/ACR Lunch – Presentation Beth Colleton, Senor Vice President, Corporate Social Responsibility for NBC Universal.

1:45 p.m. – 2:45 p.m.

The State Decoded (state codes, for humans), Presenter Waldo Jaquith, open government technologist, Char­lottes­­ville, VA

2:45 p.m. – 3 p.m.

Break

3 p.m. – 4 p.m.

Meet metadata your new BFF – Presenter John Martinez, ACR President

4 p.m. – 5 p.m.

First Business Meeting  – Facilitator John Martinez, ACR President

Evening Activity

Old San Juan Exploration

July 17 Tuesday

8 a.m. – 9 a.m.

Breakfast – Las Olas

9:30 a.m.  –  10:30 a.m.

Endangered Species Act (ESA, P.L. 93-205, 87 Stat. 884. 16 U.S.C. §§1531-1544) – Presenter Kristina Alexander, Legislative Attorney, Congressional Research Service, kalexander@crs.loc.gov

10:30 a.m. – 10:45 a.m.

Break

10:45 a.m. – 11:45 a.m.

Uniform Electronic Legal Material Act, Presenter Jennifer Frazier, Kentucky State Law Librarian

State Capitol, Suite 200 700 Capital Avenue Frankfort, Kentucky 40601 Phone: (502) 564-4848

Noon – 1:30 p.m.

NASS/ACR Lunch – NASS Leadership Luncheon, Induction of NASS Officers

1:45 p.m. – 2:45 p.m.

Florida Supreme Court Holds Governor’s Suspension of Rulemaking Exceeds Authority – Presenters Elizabeth Palen, Virginia Division of Legislative Services and Dennis Stevenson, State of Idaho Rules Coordinator

2:45 p.m. – 3 p.m.

Break

3 p.m. – 4 p.m.

Puerto Rico Rulemaking

4 p.m. – 5 p.m.

Second Business Meeting/Closing Remarks – Facilitator John Martinez, ACR President

7 p.m. – 10 p.m.

Reception and Dinner Casa Bacardi. Meet in the Lobby. Buses depart at 6:30 p.m.

All times listed are Atlantic Standard / Eastern Daylight Savings Agenda is subject to change

Business Meetings Location: TBD

Minutes in pdf.

• Monday, July 16, 2012, 4 p.m. – 5 p.m.
  • First Business Meeting
    • First Business Meeting Agenda
    • Treasurer’s Report
    • Attendance Sheet
• Tuesday, July 17, 2012, 4 p.m. – 5 p.m.
  • Second Business Meeting
    • First Business Meeting Agenda
    • Treasurer’s Report
    • Attendance Sheet

Who’s Who and What’s New

Alabama

Representative:

Alaska

Representative:

American Samoa

Representative:

Arizona

Attending in Person Representative: Scott Cancelosi, Public Services Division Director, Secretary of State’s Office

Arkansas

Representative:

California

Representative:

Colorado

Representative:

Connecticut

Representative:

Delaware

Representative:

District of Columbia

Representative:

Federal Register

Representative:

Florida

Representative:

Georgia

Representative:

Guam

Representative:

Hawaii

Representative:

Idaho

In Person Representative: Brad Hunt, Desktop Publishing Specialist, Administrative Rules In Person Representative: Dennis Stevenson, Rules Coordinator, Administrative Rules

Illinois

Representative:

Indiana

Representative:

Iowa

Representative:

Kansas

Representative:

Kentucky

Representative:

Louisiana

Representative:

Maine

Representative:

Maryland

Representative:

Massachusetts

Representative:

Michigan

Representative:

Minnesota

Representative:

Mississippi

Representative:

Missouri

Representative:

Montana

Representative:

Nebraska

Representative:

Nevada

Representative:

New Hampshire

Representative:

New Jersey

Representative:

New Mexico

In Person Representative: John Martinez, State Records Administrator

New York

Representative:

North Carolina

Representative:

North Dakota

Representative:

Northern Marianas Islands

Representative:

Ohio

Representative:

Oklahoma

Representative:

Oregon

Attending in Person Representative: Julie Yamaka, Oregon Secretary of State’s Office

Pennsylvania

Representative:

Puerto Rico

Representative:

Rhode Island

Representative:

South Carolina

Representative:

South Dakota

Representative:

Tennessee

Representative:

Texas

Representative:

Utah

Representative:

Vermont

Representative:

Virginia

Attending in Person Representative: Jane Chaffin, Registrar of Regulations, Virginia Legislative Services Attending in Person Representative: Elizabeth Palen, Division of Legislative Services

Virgin Islands

Representative:

Washington

Representative:

West Virginia

Attending In Person Representative: Judy Cooper, Administrative Law Manager

Wisconsin

Representative:

Wyoming

Representative:

Vendors

A list of vendors willl be provided in 2012

2012 ACR Committees
2012 ACR Program Committee
Chair: Amy Bunk, Federal Register
Member: Jane Chaffin
Member:   Vacant

2012 ACR Bylaw Committee
Member: Emily Caudill (KY)
Member: Dennis Stevenson (ID)
Member:  Dan Proctor (TX)

2012 Awards Committee
Chair: Deanna Maiolo (CO)
Member: Ken Hansen (UT)
Member:  Julie Yamaka (OR)

2012 Web Committee
Chair: Jeff Hague, Delaware
Member: Scott Cancelosi, Arizona
Member: Jane Chaffin, Virginia

2012 Social Media Committee
Chair: Scott Cancelosi, Arizona
Member: Vacant
Member: Vacant

 

ACR members did attend the Winter Meeting in Washington DC. NASS did have a 2013 Winter Meeting.

Members conducted a virtual meeting online.

Agenda and Attendance
To be posted in 2012

Business Meetings
Location: TBD

• Day, Date, Time: TBD
  • First Business Meeting
    • First Business Meeting Agenda
    • Treasurer’s Report
    • Attendance Sheet
• Day, Date, Time: TBD
  • Second Business Meeting
    • First Business Meeting Agenda
    • Treasurer’s Report
    • Attendance Sheet

Who’s Who and What’s New

Alabama

Representative:

Alaska

Representative:

American Samoa

Representative:

Arizona

Representative:

Arkansas

Representative:

California

Representative:

Colorado

Representative:

Connecticut

Representative:

Delaware

Representative:

District of Columbia

Representative:

Federal Register

Representative:

Florida

Representative:

Georgia

Representative:

Guam

Representative:

Hawaii

Representative:

Idaho

Representative

Illinois

Representative:
Indiana

Representative:
Iowa

Representative:
Kansas

Representative:
Kentucky

Representative:
Louisiana

Representative:
Maine

Representative:
Maryland

Representative:
Massachusetts

Representative:
Michigan

Representative:
Minnesota

Representative:
Mississippi

Representative:

Missouri

Representative:
Montana

Representative:
Nebraska

Representative:
Nevada

Representative:
New Hampshire

Representative:
New Jersey

Representative:
New Mexico

Representative:
New York

Representative:
North Carolina

Representative:
North Dakota

Representative:
Northern Marianas Islands

Representative:
Ohio

Representative:
Oklahoma

 

Representative:
Oregon

 

Representative:
Pennsylvania

 

Representative:
Puerto Rico

 

Representative:
Rhode Island

 

Representative:
South Carolina

 

Representative:
South Dakota

 

Representative:
Tennessee

 

Representative:
Texas

 

Representative:
Utah

 

Representative:
Vermont

Representative:

Virginia

Representative:
Virgin Islands

Representative:
Washington

Representative:
West Virginia

Representative:
Wisconsin

Representative:

Wyoming

Representative:

 

Vendors

A list of vendors willl be provided in 2012

Speaker Biographies

Bios to be posted

2012 ACR Committees
Would you like to serve on one of these committees? Contact ACR President, John Martinez

2012 ACR Program Committee
Chair: Amy Bunk, Federal Register
Member: Vacant
Member: Vacant

2012 Awards Committee
Chair: Vacant
Member: Vacant
Member: Vacant

2012 Web Committee
Chair: Jeff Hague, Delaware
Member: Scott Cancelosi, Arizona
Member: Jane Chaffin, Virginia

2012 Social Media Committee
Chair: Scott Cancelosi, Arizona
Member: Vacant
Member: Vacant

Registration
Registration will be sent through the list-serve

Photo Galllery
Photos to be posted following the meeting

2011 Summer Conference, Glade Springs Resort, WV

2011 Summer Conference
Glade Springs Resort, WV
July 11 – 13, 2011

Electronic Participation at the Summer Conference

Registration is now open for the NASS 2011 Summer Conference from July 10-13, 2011, in Daniels, West Virginia at the Resort at Glade Springs. Click here for NASS conference information and to register online!

Registration

ROOM RATE: $159 per night, mention NASS to get the conference rate.
RESERVATIONS: 877-540-3650 (Mon.- Sat.) and mention NASS.
EARLY DEADLINE: The deadline for the NASS early conference rate for registration and hotel reservations is Thursday, June 2, 2011.
AIR TRANSPORTATION: Fly into Yeager Airport (CRW), Charleston, WV.
TRANSPORTATION TO GLADE SPRINGS: Limited shuttle service will be available from the airport.

For more information, contact Stacy Fisher, NASS meeting planner at (202) 624-3525.

Room Reservations: NASS/ACR room rate is $159/night. Call 877-540-3650, Monday through Saturday and mention NASS to get the special rate.
Air Travel: Fly into Yeager Airport (CRW), Charleston, WV
Transportation to Glade Springs: Limited shuttle service will be offered. Stacy Fisher with NASS is working on discounted car rental rates. Check with her for more information.

For more information contact: NASS Meeting Planner Stacy Fisher at (202) 624-3525.

Agenda & Attendance

Agenda pdf – Tentative 6-21-2011

ADMINISTRATIVE CODES AND REGISTERS AGENDA
NASS/ACR 2011 Summer Conference
Monday, July 11 – Wednesday, July 13, 2011
The Resort at Glade Springs, Daniels, WV
Agenda updated: 6/21/2011 12:22:35 PM

ACR 2011 SUMMER CONFERENCE TENTATIVE AGENDA
NOTE: Agenda details are subject to change. NASS committee meetings are open to all attendees. Valid conference ID badge required for entry to ALL meetings & events. Members of media must display credentials at all times. NO EXCEPTIONS.

SUNDAY, JULY 10, 2011
2:00 PM – 6:00 PM
NASS/ACR/NPA Registration Open
The Inn, Bright Foyer

6:00 PM – 7:30 PM
NASS Welcome Reception
The Inn, Bright Ballroom & Terrace

7:30 PM – 9:00 PM
ACR LexisNexis Dinner
The Inn, The Grille

MONDAY, JULY 11, 2011
7:30 AM – 5:00 PM
NASS/ACR/NPA Registration Open
The Inn, Bright Foyer

8:00 AM – 9:00 AM
NASS Breakfast
The Inn, The Glade Room

8:00 AM – 9:00 AM
ACR Executive Committee Meeting Working Breakfast
The Inn, Governor’s Room
ACR Officers and Executive Committee Members

8:45 AM – 9:00 AM
Travel to The Clubhouse

9:15 AM – 9:30 AM
Welcome
The Clubhouse, The Cobb Room
ACR Officers

9:30 AM – 10:00 AM
Who’s Who and What’s New (Internet participation)
The Clubhouse, The Cobb Room

10:00 AM – 10:15 AM

ACR/NPA Loislaw Break
The Clubhouse

10:15 AM – 11:30 AM
Who’s Who and What’s New, Continued (Internet participation)

11:30 AM – 11:45 AM
Travel to The Inn

11:45 AM – 1:00 PM
NASS Luncheon
The Inn, The Glade Room

1:00 PM – 1:15 PM
Travel to The Clubhouse

1:15 PM – 2:15 PM
Who’s Who and What’s New, Concluded (Internet participation)
The Clubhouse, The Cobb Room

2:15 PM – 3:00 PM
Round Table: Authentication
The Clubhouse, The Cobb Room

3:00 PM – 3:15 PM
ACR/NPA Break
The Clubhouse

3:15 PM – 4:45 PM
ACR 1st Business Meeting
The Clubhouse, The Cobb Room
John Martinez (NM), ACR President

4:45 PM – 5:30 PM
Break

5:30 PM – 6:00 PM
Buses Depart Glade Springs for NASS Evening Event

6:00 PM – 9:00 PM
NASS Evening Event: Beckley Exhibition Coal Mine
513 Ewart Ave., Beckley, WV 25801
Children are welcome. Attire is casual. Please bring a jacket. It is 59° in the mine.

TUESDAY, JULY 12, 2011
7:30 AM – 4:00 PM
NASS/ACR/NPA Registration Open
The Inn, Bright Foyer
7:45 AM – 8:45 AM
NASS Breakfast
The Inn, Rotunda

8:45 AM – 9:00 AM
Travel to The Clubhouse

9:00 AM – 10:00 AM
Social Media Implementation
The Clubhouse, The Cobb Room
Cody York (TN)

• Cody will be posting his notes and PowerPoint to Google      documents.

10:00 AM – 10:15 AM
ACR/NPA Loislaw Break
The Clubhouse

10:15 AM – 10:45 AM
Social Media: Implementation, Concluded

10:45 AM – 12:15 PM
Colborn Award and Demonstration
The Clubhouse, The Cobb Room
Colborn Award Committee: Molly Masich (NC), Elizabeth Palen (VA), John Martinez (NM)

12:15 PM – 12:30 PM
Travel to The Inn

12:30 PM – 1:30 PM
NASS Luncheon
The Inn, The Glade Room

1:30 PM – 1:45 PM
Travel to The Clubhouse

1:45 PM – 3:00 PM
Records Management and Regulations in a Digital Age
The Clubhouse, The Cobb Room
Jim Cundy, Kentucky’s Records Management Manager
Among the central challenges state government personnel face are managing the enormous amount of information they maintain, and keeping long-term or permanent information accessible to the public. These challenges have become particularly acute now that the use of digital media has become so widespread. This talk will address issues of records management and long-term retention in a digital environment, using Kentucky’s government agency’s records management programs as examples.

3:00 PM – 3:15 PM
ACR/NPA Break

The Clubhouse

3:15 PM – 4:00 PM
Records Management and Regulations in a Digital Age, Concluded

4:00 PM – 5:00 PM
Round Table
The Clubhouse, The Cobb Room

5:00 PM – 5:30 PM
Break

5:45 PM
Buses Depart

6:00 PM – 9:00 PM
NASS Evening Event: Tamarack – “The Best of West Virginia”
One Tamarack Park, Beckley, WV 25801
Children are welcome. Attire is casual.

WEDNESDAY, JULY 13, 2011
8:00 AM – 9:00 AM
NASS Breakfast Featuring Mr. Bill Sweeney, President & CEO, International Foundation for Electoral Systems (IFES)
The Inn, The Glade Room
“Global Trends in Democracy and Elections”

8:00 AM – 4:30 PM
NASS/ACR/NPA Registration Open
The Inn, Bright Foyer

9:00 AM – 9:15 AM
Travel to The Clubhouse

9:15 AM – 10:15 AM
Making the MOST of Your Time
The Clubhouse, The Cobb Room
Carl “Chuck” Kinder, Jr.
We spend our money and we spend our time. The way we use our money and our time impacts our future. It is really important we do both as correctly as possible. As we try to succeed in life’s challenges, we also have two main responsibilities: we must have success in the workplace and success at home at the same time. Not only are we employees doing our jobs but we are also parents, spouses, grandparents, aunts and uncles. To be truly successful we must get all these things balanced. We must set priorities and have a plan. This session will show you how to develop your own game plan to follow in establishing priorities in order to Make The MOST of Your Time.

10:15 AM – 10:30 AM
ACR/NPA Loislaw Break
The Clubhouse

10:30 AM – 11:30 AM

West Virginia Rulemaking
The Clubhouse, The Cobb Room
Judy Cooper (WV)

11:30 AM – 12:00 Noon
ACR 2nd Business Meeting
The Clubhouse, The Cobb Room
John Martinez (NM), ACR President

12:00 Noon – 12:15 PM
Travel to The Inn

12:15 PM – 1:30 PM
NASS Leadership Luncheon
The Inn, Bright Ballroom
For NASS/ACR/NPA members

1:30 PM – 1:45 PM
Travel to The Clubhouse

1:45 PM – 3:00 PM
Executive Review — Implementing EO 13563
The Clubhouse, The Cobb Room
Office of the Federal Register

3:00 PM – 3:15 PM
ACR/NPA Break
The Clubhouse

3:15 PM – 4:45 PM
Round Table: Beyond Static HTML Pages
The Clubhouse, The Cobb Room

4:45 PM – 6:00 PM
Break

6:00 PM – 9:00 PM
NASS Evening Event: Reception & Dinner
The Resort at Glade Springs
Children are welcome. Attire is casual.
NOTE: Wireless Internet is complimentary throughout the Resort at Glade Springs

• Business Meetings – The Clubhouse, The Cobb Room
  • Monday, July 11, 2011 – 3:15 p.m. to 4:45 p.m.
    • First Business Meeting Agenda

Treasurer’s Report

• Attendance List
• Wednesday, July 13, 2011 – 11:30 p.m. to Noon
  • Second Business Meeting Agenda
  • Second Business Meeting Sign-In Sheet Attendance List

PRESENTATIONS

Who’s Who and What’s New (Internet participation)

Arizona – Scott Cancelosi, Kim Crawford

• Administrative Code is still the focus – catch-up
• Rulemaking Moratorium – Extended by Governor Executive  Order
• Rules on rules updated – under Laws 2010, Ch. 287 (H.B. 2260), rules approved by AG’s office July 7, 2011
• Exempt rulemaking and public records
• Laws 2010, Ch. 287 – Database Requirements Statewide Database for Business Filings now repealed by Laws 2011, Ch. 343

Arkansas – Jon Davidson

• Meet the new boss
• New rules on rules, new laws on rules

Colorado – Deanna Maiolo

New Web design – Usability study provided suggestions for improvement

Status of Administrative Rules Program System Upgrade

• Existing System if five years old
• Change from a paragraph based- to a document-based publication
• Enhanced ability to read and print an entire article

Colorado Register

• Published twice monthly since January 2010
• Benefit publication dates drive rulemaking activity and effective dates

Administrative Procedure Act

• Extends effective duration of temporary/emergency rules up to 120 days
• Clarifieis incorporations by reference.

States that the electronic publication prevails over the printed code

No Legislative changes affecting rules in 2011.

Federal Register
Ray Mosley

• 2.0 Fed Register Released!
• Version 1.5 updates improves the system
• 10 years of Codes of Fed Reg in XML – bulk download
• Videos now posted on the site.
• Meet and greet with President Obama. Presentation to the president posted.

Mike White

Presents http://ofr.gov

• Home page has changed since last year.
• President’s Save Award – A running list of  “volunteers” to stop/cancel paper Federal Register.
• Other new features – Blog
• Revisit status of FR 2.0 within the next 6 months
• E-mail capability – e-mail pages, info, doc to someone
• Bound publication for any day of the year
• 1951-2002 Statutes, digitally authenticated (adobe client with a digital signature); “modern era” from 2003 to      present
• Public papers books – xml from birth, Word docs,  digital edition by Framemaker

Idaho – Frank

• Paperless review and approval process. Outlook and  SharePoint for internal approves.
• No standards for electronic approval.
• All electronic, online Code is now official. Code on CD
• Register online, official cut cost in half

Mississippi – Amy Foster

• Who’s running the APA in MS.
  • Mississippi SOS, Regulation and Enforcement Division
    • Dave Scott, Asst. MSSOS
    • Amy Foster, Senior Attorney
    • Connie Booker, Special Projects Officer
• Supposed to have a Administrative Code in 2006? Yes.

  What happened? Cliffs Notes version given by Amy.  Bulletin, New rules, New deadline, June 30, 2011

  Code now? It’s on the way.

  What else is regulated by division? Funeral services and more…

New Mexico – John Martinez

• The proposed amendments to the State Rules Act did not pass the Legislature
• “Air Bubble” passed through the rulemaking pipeline
• Permanent electronic New Mexico Register? http://www.digitalpreservation.gov
• State Records Administrator is retiring

Oregon – Julie Yamaka

Rulemaking Bills in Legislature

• Committee readings, never made it out of committee
• Budget spared
• Since April new system in use, robust notice system

Tennessee – Cody York

Rulemaking Moratorium – Governor Executive Order 45 days review

Less than 100 rules filed in 7 months.

Texas – Dan Procter

Rewrite of Oracle database COMPLETED!

• Expands email alert options
• Permits users to download entire chapters
• Agencies will submit rules via web form (no more e-mail attachments)
• Agencies will submit MS Word docs instead of tagged text files.
• Documentation and receipts
• Tables and graphics now part of database
• Cloud server hosting

Virginia
Jane Chaffin, Division of Legislative Services

• Forms uploads feature with links

Elizabeth Palin, Division of Legislative Services

• Checks and Balances? Promulgate rules in law.
• VW vs DMV, Supreme Court case – Legislation said DMV makes regulations, DMV did not
• Bingo – regulations, agency had not made new regulations – 3 months window

West Virgina – Judy Cooper

3 governors in 1 year

Wisconsin – Bruce Hosely

• Recall phase, 9 state legislators
• Administrative procedures changes – new bill, governor has oversight in rules (previously legislative review)
• Scope Statements, how will they be reviewed?
• Electronic only publication of the Administrative Code,  law changes? by 2013?

Washington – Kerry Radcliff

• Rulemaking Moratorium – Governor Executive Order
• Electronic filings, 95 percent of agencies using system.

Utah – Ken Hansen

• Documentatiing the behind the scenes rules processes
• Partnership with the Division of State Libraries to digitize back issues of the rules publications
• Governor’s business review regulation review initiative
• Conversations with CommerNet about a project they are  developing
• Changes the way we handle incorporation by reference.

Uniform Law Commission – John Martinez, ACR President 2:45 – 3 p.m. (Round Table: Authentication Canceled)

www.nccusl.org

• Social Media Implementation
• Colborn Award and Demonstration
• Records Management and Regulations in a Digital Age
• Making the MOST of Your Time
• West Virginia Rulemaking
• Executive Review — Implementing EO 13563
• Round Table: Beyond Static HTML Pages

Vendors

Lexis-Nexis – Leslie Ostrander

• e-books

DSCS – Jerry Balan

• e-books
• Fraud, waste and abuse

BNA – Karen Schneider

• Compare Tools, CFR first files
• Application software, Apps
• October/November State Regs

CommerNet Inc. – Cliff Li

• EReg initative
• Present admin laws and statutes of federal and state governments and ordinance of county county governments.
• Present historical versions, and rulemaking histories  of each rule
• Unify search-and-acess interface for regs accross governments
• Support features, public comments and e-mail alerts

2011 ACR Committees

Would you like to serve on one of these committees? Contact ACR President, John Martinez

2011 ACR Program Committee
Chair: Vacant

Member: Vacant

Member: Vacant

2011 Awards Committee
Chair: Vacant

Member: Vacant
Member: Vacant

2011 Web Committee

Chair: Jeff Hague, Deleware

Member: Scott Cancelosi, Arizona
Member: Jane Chaffin, Virginia

2011 Social Media Committee
Chair: Scott Cancelosi, Arizona
Member: Vacant
Member: Vacant

 

2011 Winter Meeting, Virtual Meeting On-line

February 10-11, 2011

ABOUT: The Administrative Codes and Registers Section will hold an on-line meeting in February instead of traveling to Washington, D.C. for the 2011 Winter Meeting. Because of the extreme economic circumstances facing most of the states, only a small number of ACR members could attend the planned face-to-face meeting. To remedy the small attendance numbers, ACR has arranged to use a “virtual classroom” for the on-line meeting, which will be held on February 10 and 11, 2011.

 

~ CONFERENCE REGISTRATION ~
CLOSED for Feburary 10, 2011
CLOSED for February 11, 2011

REGISTRATION:

To register for the on-line meeting, please download the registration form (pdf) found on this web page and fill it out electronically.

REGISTRATION FORM ~ Click here
You may submit the form by simply clicking the “Submit by Email” button on the upper-right corner of the form. If you cannot see the button, please save the completed form and email it as an attachment to StateRules@state.nm.us This e-mail address is being protected from spambots. You need JavaScript enabled to view it . When entering phone and fax numbers on the form, just enter the numbers; do not worry about the dashes or parenthesis.

CONFERENCE FEE: Please note that there will be no charge to attend the on-line meeting.

 

Conference Information

• Agenda ~ posted Jan. 25, 2011     
• Do Not Disturb Sign ~ Post to your door or conference room
• Attendance List Feb. 9, 2011

 

Thursday, February 10, 2011

Presentations

Who’s Who, What’s New? Bullet Point Slides Posted

• Arizona ~
  SB1339 Amending the Arizona APA
  Moratorium on Rulemaking
• Colorado ~ Code online version as official in law – See      Colorado APA.
• Delaware ~ E-books (Contact Jeff Hague for information)

• Federal Register ~ www.federalregister.gov
  • New governmental manual using In-Design, www.usgovernmentmanual.gov
  • Plain Language, www.plainlanguage.gov
• Idaho ~ Code online version as official in law – See      Idaho 67-5204.      Publication of administrative code.
• Kentucky ~ Proposed legislation changes to APA – More Here.
  Code on DVD or CD ($Savings 22K per year)
  SharePoint (Microsoft) in the future? Learn more about SharePoint here.
• New Mexico ~ To publish or not to publish? Supreme      Court Decision and 32 rules based on Executive Order 2011-001.
• New York ~ Weekly e-mail notification of availability      of on-line Register.
  E-certifications accepted in the fall of 2010.
• North Carolina ~ Governor’s Executive Order – EO 70: Rules Modification and Improvement      Program
• Oregon ~ On-line Notice Filing System to be able to add      attachments and longer summaries.
• Texas ~ Word docs filed. No more SGML with XML tags.
  Dan talked about the term “cloud.” Cloud computing systems      provide computation, software, and data access services without requiring      end-user knowledge of or dependence on the system’s physical location and      configuration.
• West Virginia ~ E-rules starting the process with IT
• Utah ~ E-Rules 2 – Live July 2009, User Manual for      E-Rules using DocBook markup. Division of Administrative Rules partnered      with Division of State Libraries to create a catalog materials      incorporated by reference.
  Review of all regulations. Governor initiated, read the Blog page of the      list Web site for more information. Not done by Executive Order.
  Utah’s      Documentation Wiki ~ LINK TO SAMPLE (this is      a temporary link)
• Virginia ~ Amendments to APA 2011.
  General updates to APA HB1969 – HB2066
  Hyperlinks to forms from Administrative Register and Code
  Documents incorporated by reference
• Washington ~ Governor EO 906 Rulemaking Moratorium;      2006 Electronic Filings began via e-mail; 2007 Official Version on-line of      Register; Code on CD once a year.

Friday, February 11, 2011 ~ Presentations

Working with Vietnam to Develop Their Code

Amy Bunk, D.C.
Miriam Vincent, D.C.
Federal Register

Roundtable Discussion

• Moratorium on Rulemaking – 10 to 11 states currently      have some type of Moratorium
• Incorporated by Reference Material – States that allow      it, who does it for future use?

Authentication of Online Legal Documents

Jeff Hague, Delaware
Contact information

• PowerPoint Slides ~ Authentication and Preservation of State      Electronic Law Act
• Draft for discussion only ~ AUTHENTICATION AND PRESERVATION OF STATE      ELECTRONIC LEGAL MATERIALS ACT
• Online Delaware Code
• 2007 American Association of Law      Libraries (AALL) Report      ~ State-by-State Report on
• Authentication of Online Legal Resources
• Law review article – Looking Glass Law:      Legislation by Reference in the States, F. Scott Boyd
• Utah MD5 Hash

Authentication (the MD5 Hash)
The Utah Division of Administrative Rules has generated an MD5 hash for the PDF files (files saved with an “.PDF” extension) and the compressed WordPerfect files (1996 and 1997 only; files saved with a “.zip” extension) that can be downloaded from this web page. An MD5 hash is, in essence, a signature for a file. You can confirm the integrity of the files you download by comparing the MD5 hash the Division has posted with one that you generate. Various software packages are available that permit you to generate an MD5 hash such as MD5Summer (graphical user interface), winMD5Sum (graphical user interface), MD5SUMS (no graphical user interface), or File Checksum Integrity Verifier (no graphical user interface). If the hashes do not match exactly, then the integrity of the file is in question. Please contact the Division of Administrative Rules immediately if the hash numbers do not match.

MD5 Generators

BagIt ~ Digital Preservation (Library of Congress)

Utah’s MD5 Generator – Contact
Kenneth A. Hansen, Director, Division of Administrative Rules
Phone: (801) 538-3777

NM State Rules Act: A Different Kind of APA

• John Martinez, New Mexico
  New Mexico APA
  50TH LEGISLATURE – STATE OF NEW MEXICO – FIRST SESSION, 2011 ~ Senate Bill 30

52 Experiments with Regulatory Review

• Jason A. Schwartz
  Institute for Policy Integrity
• 52 Experiments with Regulatory Review

 

1st Business Meeting ~ February 10, 2011

• Business Meeting      Agenda
• Treasurer’s      Report
• Business Meeting Minutes ~ Prepared by ACR Secretary/Treasurer Kerry Radcliff

Business Meeting Attendance

1. Amy Bunk
2. Mike White
3. Ray Mosley
4. John Martinez
5. Emily Caudill
6. Scott Cancelosi
7. Bev Barr
8. Brad Hunt
9. Christine Works
10. Dan Procter
11. Deanna Maiolo
12. Debbie Ritzko
13. Frank Powell
14. Joe DeLuca
15. Molly Masich
16. Jane Chaffin
17. Jeff Hague
18. Jerry Balan
19. Judy Cooper
20. Julie Yamaka
21. Karen Schneider
22. Ken Hansen
23. Kerry Radcliff
24. Kim Crawford
25. Mike Broshinsky
26. Nancy Lancaster
27. Pam Booth
28. Peggy Coe
29. Sarah Amburgey

2nd Business Meeting ~ Friday, February 11, 2011

• Business Meeting Minutes ~ Prepared by ACR Secretary/Treasurer Kerry Radcliff

Business Meeting Attendance

1. John Martinez

2. Scott Cancelosi

3. Amy Bunk

4. Bev Barr

5. Brad Hunt

6. Kerry Radcliff

7. Christine Works

8. Cliff Li

9. Dan Procter

10. Deanna Maiolo

11. Debbie Ritzko

12. Debra Morrell

13. Denise Kipfstuhl

14. Dennis Stevenson

15. Emily Caudill

16. Elizabeth Palen

17. Frank Powell

18. Jane Chaffin

19. Jeff Hague

20. Jerry Balan

21. Joe Deluca

22. Jon Davidson

23. Judy Cooper

24. Julie Yamaka

25. Karen Schneider

26. Ken Hansen

27. Kim Crawford

28. Mike White

29. Miriam Vincent

30. Molly Masich

31. Pamela Booth

32. Peggy Coe

33. Susan Volotta

 

Vendors in Attendance

• BNA, Inc.
• DataStream Content Solutions
• Thomson Reuters
• Wolters Kluwers

 

 

 

2010 Summer Conference, Providence, RI

The Westin Providence, July 18 – 20, 2010 [NASS Conference Calendar]

Conference Information

• Agenda
• Business Meetings
  • Sunday, July 18, 2010 ~ 11:30 a.m. – 12:15 p.m.
    • First Business Meeting Agenda
    • Nomination of Officers
    • Treasurer’s Report
    • Attendance List
  • Monday, July 19, 2010 ~ 3 p.m. – 4 p.m.
    • Second Business Meeting Agenda
    • Election of Officers
    • Second Business Meeting Sign-In Sheet Attendance List
• Presentations
• Speaker Biographies
• Attendee Survey

2010 ACR Program Committee
Chair: Emily Caudill (KY)
Member: Elizabeth Palin (VA)
Member: Debbie Ritzko (NY)

2010 Awards Committee
Chair: Jane Chaffin (VA)
Candy Herring (CO)
Molly Masich (NC)

JW Marriot on Capitol Hill, January 29 – February 1, 2010 [NASS Conference Calendar]

Conference Information

• Agenda
• Business Meeting, 9:30 a.m., Sunday, January 31, 2010
  • Business  Meeting Agenda
  • Treasurer’s Report
  • Business Meeting Attendance List
• Presentations
• Speaker Biographies

Photos
To be posted following conference, submit photos to the Webmaster

2009 Summer Conference, Minneapolis, MN

Hilton Minneapolis, July 17-19, 2009 [NASS Conference Calendar]

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Conference Information

• Agenda
• Business Meetings
  • First Business Meeting Agenda – slated for Saturday, July 18, 2009 Meeting time changed to Friday, July 17, 2009
    • Minutes – Audio
    • Treasurer’s Report
    • First Business Meeting Attendance List
  • Second Business Meeting Agenda – Sunday, July 19, 2009
    • Minutes – Audio
    • Second Business Meeting Sign-In Sheet  Attendance List

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ACR PRESENTATIONS

• ACR Welcoming Session: Introduction of Officers [Friday, July 17, 2009; 9 a.m – 9:15 a.m.} Julie Yamaka, ACR President
• Introductions: Who’s Who and What’s New [Friday, July 17, 2009; 9:15 a.m – 10 a.m. & 10:15 a.m. – 12:15 a.m.] Moderator – Julie Yamaka, ACR President
• West Facility Tour [Friday, July 17, 2009; 2 p.m. – 5 p.m.]
• User Friendly E-Government [Saturday, July 18, 2009; 9 a.m. – 10 a.m.] <VIDEO> Ed Frease and Jeff Horvath, PhD., Human Factors International
• Website Usability-Designing Simple & Effective: Getting There Step-by-step [Saturday, July 18, 2009; 10:30 a.m. – 11:30 a.m.] <VIDEO> Ed Frease and Jeff Horvath, PhD., Human Factors International
• Colborn Award – Award Presentation [Saturday, July 18, 2009; 1:45 p.m. – 3 p.m.] Jon Davidson, 2009 Chair, Robert J. Colborn, Jr. Innovation Award Demonstration [pdf]: Recipient – Virginia’s Regulation Information System (RIS), Jane Chaffin, Virginia Press Release [pdf]
• Rules and Regulation/Laws – A Comparison [Saturday, July 18, 2009; 3:15 p.m. – 3:45 p.m.] Elizabeth Palen, Virginia Legislature
• Roundtable: Impact of Fiscal and/or Organizational Change [Saturday, July 18, 2009; 3:45 p.m. – 5 p.m.] <VIDEO> Moderators – Dan Procter, Texas Register and Kevin Fetherston, BNA
• Model State Administrative Procedure Act Update [Sunday, July 19, 2009; 9 a.m. to 10 a.m.] John Martinez, Director, Administrative Law Division, New Mexico Commission of Public Records – State Records Center and Archives
• Authentication of On-line State Legal Materials [Sunday, July 19, 2009; 10:15 a.m. to 11:15 a.m.] Michele Timmons, Minnesota Revisor of Statutes PowerPoint presentation [pdf] Supplemental Materials Memo Study Committee Draft
• Public Participation in Rule Making [Sunday, July 19, 2009; 11:15 a.m. to 12:30 p.m.] Melanie K. West, Associate Director, Economic & Regulatory Analysis Division, Virginia Department of Planning and Budget
• Minnesota Rule Making [Sunday, July 19, 2009; 2:15 p.m. to 3:15 p.m.]

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Speaker Biographies

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Attendee Survey

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2009 ACR Program Committee:
Chair: Debbie Ritzko, Division of Administrative Rules, Department of State, Albany, New York Member: Kathryne Maxson, Office of the Revisor of Statutes, Rule Editing Division, St. Paul, Minnesota Member: Corrine Staehli, Office of the Revisor of Statutes, Rule Drafting Division, St. Paul, Minnesota Member: Kris Shomper, Independent Regulatory Review Commission, Administration/Comptroller, Harrisburg, Pennsylvania

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Photos To be posted following conference, submit photos to the Webmaster

 

2009 Winter Meeting, Washington D.C.
JW Marriot on Capitol Hill, February 6-9, 2009

Conference Information

• Agenda
• Treasurer’s Report
• Presentations
• Speaker Biographies

Photos
To be posted following conference, submit photos to the Webmaster

Hilton Portland & Executive Tower Hotel, July 15-18, 2007

Conference Information

• Agendas
  • NASS Final July 7, 2007
  • ACR Final June 2007
  • ACR Tentative May 2007
• Business Meeting Minutes
  • Sunday, July 15, 2007, 9 a.m.
  • Final Meeting, July 17, 2007, 2:15 p.m.
• Presentations
  • National Conference of Commissioners of Uniform State Laws
  • Guidance on Guidance: What’s all the Fuss
  • E-Delights: Transformation Lessons for ERulemaking and EPublishing
  • Official or Not? Publishing Codes and Registers and Statutes Online
  • Authenticated PDF Documents
  • In the Box Thinking
  • Colborn Award and Demonstration

Photos

Submissions by State Arizona, Scott Cancelosi

Photos of this conference can be submitted for posting. Please contact the Webmaster.