Google Group

Membership Includes Access to Google Group

Table of Contents

Q1: WHY DOES ACR HAVE A GOOGLE GROUP?

A: ACR uses a Google Group to facilitate sharing information among the members of ACR. Members receive information by email. They may also access it by logging into the ACR Google Group forum page. (https://groups.google.com/d/forum/administrativecodesandregisters).

Q2: WHO ARE THE MEMBERS OF THE ACR GOOGLE GROUP?

A: Subscribers to the Google Group include state and federal members of ACR, and publishers, other vendors, educators, and nonprofits that have a professional interest in administrative rules.

Q3: WHO MAY USE THE ACR GOOGLE GROUP?

A: The ACR Google Group is a private Google Group. In other words, you must be a member of the Google Group to send and receive messages. It is the intent of the ACR officers to limit access to the Google Group to (1) ACR members and to (2) those who have a professional interest in administrative rules. You must be invited to join the ACR Google Group.

If you are a member of ACR or you have a professional interest in administrative rules, you may request an invitation to join the ACR Google Group. Contact the ACR Officer, Chris Coffman (chris.coffman@sos.ok.gov). In the subject line of your email, include the text “ACR Google Group”. The message of your email, include the following information:

• Name
• Job title
• Agency/company name
• Mailing address
• Phone number
• Fax number, and, of course
• Email address
• A brief statement regarding your involvement with or interest in administrative rules

After reviewing the information you provide, the group administrator may send you an invitation to join the group.

Q4: WHAT IF I DECIDE I NO LONGER WANT TO BE A GROUP MEMBER?

A: Unsubscribe. Every message that comes from the Google Group includes instructions for unsubscribing.

Q5: HOW DO I USE THE ACR GOOGLE GROUP?

A: Here are a few instructions that will help you use the ACR Google Group effectively.

1. Create a mail folder for ACR Google Group information and messages.
2. To send a message to the group, address your email to administrativecodesandregisters@googlegroups.com.
3. PLEASE! Use the subject field to describe the topic of your email.
4. Keep your message succinct, but provide enough context so that other group members will understand the questions pose.
5. When replying to a message, you may reply to:

a. everyone (including each publisher/vendor) who is a member of the Google Group, by simply clicking reply; OR
b. the individual who sent the message, by clicking reply and changing the address in the “to” field.

Q6: CAN I ATTACH A DOCUMENT OR FILE TO A MESSAGE I SEND TO THE ACR GOOGLE GROUP?

A: Yes. However, be very careful. Documents (like Word or Excel documents) may transmit viruses. Scan any document you intend to distribute to the group with a virus scanner. Also be aware that some individuals may not have the software required to open your attachment. Therefore, you may receive requests for an alternative format.
The best alternative to attaching a document is to convert the document into a text file and include the text in the body of your email message. This way, everyone will be able to read it.

Q7: ARE THERE ANY OTHER RULES REGARDING USE OF THE ACR GOOGLE GROUP?

A: Are you kidding? We are an organization of people who live and breathe rules! Of course there are rules!

1. The ACR Google Group may *not* be used to distribute commercial advertisements or solicitations. Anyone who does so may be removed from the group.
2. Messages sent to the Google Group must be related to the objectives of ACR. If you are ever in doubt, read Article II of the ACR Bylaws) before you send your message.
3. Messages sent to the Google Group must be of general interest to a majority of Google Group members. For example, a request for publication contract provisions would be an appropriate communiqué to the Google Group. Your reply to this request would also be appropriate for the entire Google Group. However, if you want a paper copy faxed to you from a particular state, send your request directly to that person, not the entire Google Group.
4. If you use an auto-responder to tell people that you are out of the office, or that you received their messages, please set up your auto-responder so that it will not respond to messages from the group.
As we use this tool, we will need to refine these rules and, perhaps, make a few more. If you encounter problems or have concerns about how the Google Group is being used, contact Chris Coffman (chris.coffman@sos.ok.gov).

Q8: IS THERE ANY PLACE ELSE I CAN GET GENERAL INFORMATION ABOUT ACR?

A: Yes! ACR’s web page address is http://www.administrativerules.org/. You may also follow the ACR Twitter feed (https://twitter.com/ACRorg), and the ACR Facebook page (https://www.facebook.com/ACRofNASS).

Q9: WHAT IF I HAVE OTHER QUESTIONS ABOUT THE ACR GOOGLE GROUP?

A: Contact Chris Coffman (chris.coffman@sos.ok.gov).

Updated June 29, 2016

ACR Group Email Archive

This archive is indexed by subject.

Subject Index of Archive