2011 Summer Conference

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2011 Summer Conference, Glade Springs Resort, WV

2011 Summer Conference
Glade Springs Resort, WV
July 11 – 13, 2011

Electronic Participation at the Summer Conference

Registration is now open for the NASS 2011 Summer Conference from July 10-13, 2011, in Daniels, West Virginia at the Resort at Glade Springs. Click here for NASS conference information and to register online!

Registration

ROOM RATE: $159 per night, mention NASS to get the conference rate.
RESERVATIONS: 877-540-3650 (Mon.- Sat.) and mention NASS.
EARLY DEADLINE: The deadline for the NASS early conference rate for registration and hotel reservations is Thursday, June 2, 2011.
AIR TRANSPORTATION: Fly into Yeager Airport (CRW), Charleston, WV.
TRANSPORTATION TO GLADE SPRINGS: Limited shuttle service will be available from the airport.

For more information, contact Stacy Fisher, NASS meeting planner at (202) 624-3525.

Room Reservations: NASS/ACR room rate is $159/night. Call 877-540-3650, Monday through Saturday and mention NASS to get the special rate.
Air Travel: Fly into Yeager Airport (CRW), Charleston, WV
Transportation to Glade Springs: Limited shuttle service will be offered. Stacy Fisher with NASS is working on discounted car rental rates. Check with her for more information.

For more information contact: NASS Meeting Planner Stacy Fisher at (202) 624-3525.

Agenda & Attendance

Agenda pdf – Tentative 6-21-2011

ADMINISTRATIVE CODES AND REGISTERS AGENDA
NASS/ACR 2011 Summer Conference
Monday, July 11 – Wednesday, July 13, 2011
The Resort at Glade Springs, Daniels, WV
Agenda updated: 6/21/2011 12:22:35 PM

ACR 2011 SUMMER CONFERENCE TENTATIVE AGENDA
NOTE: Agenda details are subject to change. NASS committee meetings are open to all attendees. Valid conference ID badge required for entry to ALL meetings & events. Members of media must display credentials at all times. NO EXCEPTIONS.

SUNDAY, JULY 10, 2011
2:00 PM – 6:00 PM
NASS/ACR/NPA Registration Open
The Inn, Bright Foyer

6:00 PM – 7:30 PM
NASS Welcome Reception
The Inn, Bright Ballroom & Terrace

7:30 PM – 9:00 PM
ACR LexisNexis Dinner
The Inn, The Grille

MONDAY, JULY 11, 2011
7:30 AM – 5:00 PM
NASS/ACR/NPA Registration Open
The Inn, Bright Foyer

8:00 AM – 9:00 AM
NASS Breakfast
The Inn, The Glade Room

8:00 AM – 9:00 AM
ACR Executive Committee Meeting Working Breakfast
The Inn, Governor’s Room
ACR Officers and Executive Committee Members

8:45 AM – 9:00 AM
Travel to The Clubhouse

9:15 AM – 9:30 AM
Welcome
The Clubhouse, The Cobb Room
ACR Officers

9:30 AM – 10:00 AM
Who’s Who and What’s New (Internet participation)
The Clubhouse, The Cobb Room

10:00 AM – 10:15 AM

ACR/NPA Loislaw Break
The Clubhouse

10:15 AM – 11:30 AM
Who’s Who and What’s New, Continued (Internet participation)

11:30 AM – 11:45 AM
Travel to The Inn

11:45 AM – 1:00 PM
NASS Luncheon
The Inn, The Glade Room

1:00 PM – 1:15 PM
Travel to The Clubhouse

1:15 PM – 2:15 PM
Who’s Who and What’s New, Concluded (Internet participation)
The Clubhouse, The Cobb Room

2:15 PM – 3:00 PM
Round Table: Authentication
The Clubhouse, The Cobb Room

3:00 PM – 3:15 PM
ACR/NPA Break
The Clubhouse

3:15 PM – 4:45 PM
ACR 1st Business Meeting
The Clubhouse, The Cobb Room
John Martinez (NM), ACR President

4:45 PM – 5:30 PM
Break

5:30 PM – 6:00 PM
Buses Depart Glade Springs for NASS Evening Event

6:00 PM – 9:00 PM
NASS Evening Event: Beckley Exhibition Coal Mine
513 Ewart Ave., Beckley, WV 25801
Children are welcome. Attire is casual. Please bring a jacket. It is 59° in the mine.

TUESDAY, JULY 12, 2011
7:30 AM – 4:00 PM
NASS/ACR/NPA Registration Open
The Inn, Bright Foyer
7:45 AM – 8:45 AM
NASS Breakfast
The Inn, Rotunda

8:45 AM – 9:00 AM
Travel to The Clubhouse

9:00 AM – 10:00 AM
Social Media Implementation
The Clubhouse, The Cobb Room
Cody York (TN)

  • Cody will be posting his notes and PowerPoint to Google      documents.

10:00 AM – 10:15 AM
ACR/NPA Loislaw Break
The Clubhouse

10:15 AM – 10:45 AM
Social Media: Implementation, Concluded

10:45 AM – 12:15 PM
Colborn Award and Demonstration
The Clubhouse, The Cobb Room
Colborn Award Committee: Molly Masich (NC), Elizabeth Palen (VA), John Martinez (NM)

12:15 PM – 12:30 PM
Travel to The Inn

12:30 PM – 1:30 PM
NASS Luncheon
The Inn, The Glade Room

1:30 PM – 1:45 PM
Travel to The Clubhouse

1:45 PM – 3:00 PM
Records Management and Regulations in a Digital Age
The Clubhouse, The Cobb Room
Jim Cundy, Kentucky’s Records Management Manager
Among the central challenges state government personnel face are managing the enormous amount of information they maintain, and keeping long-term or permanent information accessible to the public. These challenges have become particularly acute now that the use of digital media has become so widespread. This talk will address issues of records management and long-term retention in a digital environment, using Kentucky’s government agency’s records management programs as examples.

3:00 PM – 3:15 PM
ACR/NPA Break

The Clubhouse

3:15 PM – 4:00 PM
Records Management and Regulations in a Digital Age, Concluded

4:00 PM – 5:00 PM
Round Table
The Clubhouse, The Cobb Room

5:00 PM – 5:30 PM
Break

5:45 PM
Buses Depart

6:00 PM – 9:00 PM
NASS Evening Event: Tamarack – “The Best of West Virginia”
One Tamarack Park, Beckley, WV 25801
Children are welcome. Attire is casual.

WEDNESDAY, JULY 13, 2011
8:00 AM – 9:00 AM
NASS Breakfast Featuring Mr. Bill Sweeney, President & CEO, International Foundation for Electoral Systems (IFES)
The Inn, The Glade Room
“Global Trends in Democracy and Elections”

8:00 AM – 4:30 PM
NASS/ACR/NPA Registration Open
The Inn, Bright Foyer

9:00 AM – 9:15 AM
Travel to The Clubhouse

9:15 AM – 10:15 AM
Making the MOST of Your Time
The Clubhouse, The Cobb Room
Carl “Chuck” Kinder, Jr.
We spend our money and we spend our time. The way we use our money and our time impacts our future. It is really important we do both as correctly as possible. As we try to succeed in life’s challenges, we also have two main responsibilities: we must have success in the workplace and success at home at the same time. Not only are we employees doing our jobs but we are also parents, spouses, grandparents, aunts and uncles. To be truly successful we must get all these things balanced. We must set priorities and have a plan. This session will show you how to develop your own game plan to follow in establishing priorities in order to Make The MOST of Your Time.

10:15 AM – 10:30 AM
ACR/NPA Loislaw Break
The Clubhouse

10:30 AM – 11:30 AM

West Virginia Rulemaking
The Clubhouse, The Cobb Room
Judy Cooper (WV)

11:30 AM – 12:00 Noon
ACR 2nd Business Meeting
The Clubhouse, The Cobb Room
John Martinez (NM), ACR President

12:00 Noon – 12:15 PM
Travel to The Inn

12:15 PM – 1:30 PM
NASS Leadership Luncheon
The Inn, Bright Ballroom
For NASS/ACR/NPA members

1:30 PM – 1:45 PM
Travel to The Clubhouse

1:45 PM – 3:00 PM
Executive Review — Implementing EO 13563
The Clubhouse, The Cobb Room
Office of the Federal Register

3:00 PM – 3:15 PM
ACR/NPA Break
The Clubhouse

3:15 PM – 4:45 PM
Round Table: Beyond Static HTML Pages
The Clubhouse, The Cobb Room

4:45 PM – 6:00 PM
Break

6:00 PM – 9:00 PM
NASS Evening Event: Reception & Dinner
The Resort at Glade Springs
Children are welcome. Attire is casual.
NOTE: Wireless Internet is complimentary throughout the Resort at Glade Springs

  • Business Meetings – The Clubhouse, The Cobb Room
    • Monday, July 11, 2011 – 3:15 p.m. to 4:45 p.m.
      • First Business Meeting Agenda

Treasurer’s Report

      • Attendance List
    • Wednesday, July 13, 2011 – 11:30 p.m. to Noon
      • Second Business Meeting Agenda
      • Second Business Meeting Sign-In Sheet Attendance List

PRESENTATIONS

Who’s Who and What’s New (Internet participation)

Arizona – Scott Cancelosi, Kim Crawford

  • Administrative Code is still the focus – catch-up
  • Rulemaking Moratorium – Extended by Governor Executive  Order
  • Rules on rules updated – under Laws 2010, Ch. 287 (H.B. 2260), rules approved by AG’s office July 7, 2011
  • Exempt rulemaking and public records
  • Laws 2010, Ch. 287 – Database Requirements Statewide Database for Business Filings now repealed by Laws 2011, Ch. 343

Arkansas – Jon Davidson

  • Meet the new boss
  • New rules on rules, new laws on rules

Colorado – Deanna Maiolo

New Web design – Usability study provided suggestions for improvement

Status of Administrative Rules Program System Upgrade

  • Existing System if five years old
  • Change from a paragraph based- to a document-based publication
  • Enhanced ability to read and print an entire article

Colorado Register

  • Published twice monthly since January 2010
  • Benefit publication dates drive rulemaking activity and effective dates

Administrative Procedure Act

  • Extends effective duration of temporary/emergency rules up to 120 days
  • Clarifieis incorporations by reference.

States that the electronic publication prevails over the printed code

No Legislative changes affecting rules in 2011.

Federal Register
Ray Mosley

  • 2.0 Fed Register Released!
  • Version 1.5 updates improves the system
  • 10 years of Codes of Fed Reg in XML – bulk download
  • Videos now posted on the site.
  • Meet and greet with President Obama. Presentation to the president posted.

Mike White

Presents http://ofr.gov

  • Home page has changed since last year.
  • President’s Save Award – A running list of  “volunteers” to stop/cancel paper Federal Register.
  • Other new features – Blog
  • Revisit status of FR 2.0 within the next 6 months
  • E-mail capability – e-mail pages, info, doc to someone
  • Bound publication for any day of the year
  • 1951-2002 Statutes, digitally authenticated (adobe client with a digital signature); “modern era” from 2003 to      present
  • Public papers books – xml from birth, Word docs,  digital edition by Framemaker

Idaho – Frank

  • Paperless review and approval process. Outlook and  SharePoint for internal approves.
  • No standards for electronic approval.
  • All electronic, online Code is now official. Code on CD
  • Register online, official cut cost in half

Mississippi – Amy Foster

  • Who’s running the APA in MS.
    • Mississippi SOS, Regulation and Enforcement Division
      • Dave Scott, Asst. MSSOS
      • Amy Foster, Senior Attorney
      • Connie Booker, Special Projects Officer
  • Supposed to have a Administrative Code in 2006? Yes.

  What happened? Cliffs Notes version given by Amy.  Bulletin, New rules, New deadline, June 30, 2011

  Code now? It’s on the way.

  What else is regulated by division? Funeral services and more…

New Mexico – John Martinez

  • The proposed amendments to the State Rules Act did not pass the Legislature
  • “Air Bubble” passed through the rulemaking pipeline
  • Permanent electronic New Mexico Register? http://www.digitalpreservation.gov
  • State Records Administrator is retiring

Oregon – Julie Yamaka

Rulemaking Bills in Legislature

  • Committee readings, never made it out of committee
  • Budget spared
  • Since April new system in use, robust notice system

Tennessee – Cody York

Rulemaking Moratorium – Governor Executive Order 45 days review

Less than 100 rules filed in 7 months.

Texas – Dan Procter

Rewrite of Oracle database COMPLETED!

  • Expands email alert options
  • Permits users to download entire chapters
  • Agencies will submit rules via web form (no more e-mail attachments)
  • Agencies will submit MS Word docs instead of tagged text files.
  • Documentation and receipts
  • Tables and graphics now part of database
  • Cloud server hosting

Virginia
Jane Chaffin, Division of Legislative Services

  • Forms uploads feature with links

Elizabeth Palin, Division of Legislative Services

  • Checks and Balances? Promulgate rules in law.
  • VW vs DMV, Supreme Court case – Legislation said DMV makes regulations, DMV did not
  • Bingo – regulations, agency had not made new regulations – 3 months window

West Virgina – Judy Cooper

3 governors in 1 year

Wisconsin – Bruce Hosely

  • Recall phase, 9 state legislators
  • Administrative procedures changes – new bill, governor has oversight in rules (previously legislative review)
  • Scope Statements, how will they be reviewed?
  • Electronic only publication of the Administrative Code,  law changes? by 2013?

Washington – Kerry Radcliff

  • Rulemaking Moratorium – Governor Executive Order
  • Electronic filings, 95 percent of agencies using system.

Utah – Ken Hansen

  • Documentatiing the behind the scenes rules processes
  • Partnership with the Division of State Libraries to digitize back issues of the rules publications
  • Governor’s business review regulation review initiative
  • Conversations with CommerNet about a project they are  developing
  • Changes the way we handle incorporation by reference.

Uniform Law Commission – John Martinez, ACR President 2:45 – 3 p.m. (Round Table: Authentication Canceled)

www.nccusl.org

  • Social Media Implementation
  • Colborn Award and Demonstration
  • Records Management and Regulations in a Digital Age
  • Making the MOST of Your Time
  • West Virginia Rulemaking
  • Executive Review — Implementing EO 13563
  • Round Table: Beyond Static HTML Pages

Vendors

Lexis-Nexis – Leslie Ostrander

  • e-books

DSCS – Jerry Balan

  • e-books
  • Fraud, waste and abuse

BNA – Karen Schneider

  • Compare Tools, CFR first files
  • Application software, Apps
  • October/November State Regs

CommerNet Inc. – Cliff Li

  • EReg initative
  • Present admin laws and statutes of federal and state governments and ordinance of county county governments.
  • Present historical versions, and rulemaking histories  of each rule
  • Unify search-and-acess interface for regs accross governments
  • Support features, public comments and e-mail alerts

2011 ACR Committees

Would you like to serve on one of these committees? Contact ACR President, John Martinez

2011 ACR Program Committee
Chair: Vacant

Member: Vacant

Member: Vacant

2011 Awards Committee
Chair: Vacant

Member: Vacant
Member: Vacant

2011 Web Committee

Chair: Jeff Hague, Deleware

Member: Scott Cancelosi, Arizona
Member: Jane Chaffin, Virginia

2011 Social Media Committee
Chair: Scott Cancelosi, Arizona
Member: Vacant
Member: Vacant